Fuel costs represent your organization's most unpredictable expenses because managing them requires dealing with paper receipts and separate portals and manual spreadsheet systems. Mobile fleet fueling software provides real-time access to all fuel transactions and deliveries so you can detect waste before it affects your financial performance. The investment in mobile fleet fueling software brings value to most fleets through operational improvements and financial savings and regulatory compliance benefits.
The system generates ROI through several channels.
1. Provides real-time access to fueling data which shows who performed the fueling at what time and location while displaying the amount and price information through mobile devices and tablets. The system generates immediate alerts which detect unauthorized fueling activities during non-business hours and unusual consumption patterns to enable prompt behavioral correction.
2. Enables point-of-sale policy enforcement through driver and vehicle profiles which allow administrators to set gallon limits and restrict fuel types and define authorized locations and time periods. The system stops unauthorized fuel use through automatic alerts which prevent misuse from occurring after the end of the month.
3. Uses route-aware tools and geofencing to direct drivers toward cost-effective sites near their routes which minimizes their travel time and reduces idle periods and schedule delays.
4. Generates automatic logs which eliminate the need for paper documentation. The system provides consolidated statements and exportable reports which simplify IFTA preparation and reconciliation tasks into routine operations.
5. Combination of fuel data with telematics information reveals driver idle time and harsh driving events and speed patterns for performance coaching purposes. The implementation of coaching programs for small performance enhancements leads to sustainable improvements in fuel efficiency.
A Simple Payback Snapshot
• Fleet: 10 vehicles
• Monthly fuel: 5,000 gallons
• Price per gallon: $3.90
• A 5% reduction in fuel consumption through policy implementation and routing optimization and quick fixes results in 250 gallons saved which equals $975 per month.
• The combination of coaching and maintenance triggers with the system results in a 10% reduction which equals 500 gallons saved and $1,950 in monthly savings.
The cost of most platforms remains below the monthly savings amount which results in quick payback periods instead of extended quarterly periods.
Implementation Plan
• The first week of implementation requires linking fuel sources to vehicles and drivers and establishing fundamental policy settings.
• Enables alerts for major exceptions while users can approve 2-3 low-cost stations for each route during Week 2.
• Allows users to review exceptions before implementing more stringent limits and establishing idle and speed performance targets.
• The system enables users to evaluate MPG and cost-per-mile performance against baseline data while securing new improvements for full fleet deployment.
Mobile fleet fueling software generates its own value through the transformation of unorganized fueling operations into controlled data-based management systems. The system enables you to decrease reconciliation time while minimizing unauthorized spending and directs drivers toward affordable fuel stations and enables MPG improvement through behavioral guidance which produces cumulative benefits each month.
