How Migrating to Office 365 Benefits Project Management in 2023

The pandemic has transformed the traditional office-based working culture all over the world. During the pandemic, businesses that had already been utilizing digital tools adapted remote work much faster and efficiently than those without an appropriate digital collaborative environment. This incredibly impacts many companies’ project organization and management.

With the increasing usage of cloud computing, progressive businesses are migrating to Office 365 for its cloud-based collaboration, communication, and productivity abilities. It has been estimated that around 731,000 businesses actively use Microsoft Office 365 to monitor their project processes and requirements. Therefore, if your business still can’t boast of having an established digital project management environment, it’s time to migrate to Office 365. Apart from collaboration, Office 365 migration consultant can help businesses and teams organize projects and tasks more professionally.

Let’s look at how Office 365 migration streamlines project management:

Managing projects of any nature and complexity

In general, product development teams and event management teams will never have similar project workflows. Reasonably, both teams will prefer dissimilar tools to address their daily challenges. But, Office 365 is highly adaptable to project complexity, speed of project workflows, and requirements of teams with different specializations.

The dynamic project management includes constant collaboration across multiple channels and fast-paced workflows. Therefore, teams can be burdened with a range of collaboration tools, including video conferencing apps, messengers, mobile/desktop forums, and other project-related tools.

To overcome this situation, Office 365 allows businesses to integrate SharePoint as one of the key solutions. SharePoint offers various forms of collaboration-centric tabs, including project timelines, task management, and content collaboration features. SharePoint project tabs will let project supervisors and teams monitor activities and manage workflows in control. Overall, Office 365+SharePoint acts as an ideal project management solution to modernize collaboration workflows, simplify content processing, reduce repetitive tasks, and avoid unnecessary confusion.

Monitoring team performance

Project management reporting context has two dimensions, such as summarized project results reporting, and teams or individual employees performance reporting. With Office 365, businesses can influence reporting processes at both dimensions using Power BI.

By connecting Office 365 with Power BI, businesses can influence enterprise-class reporting systems, thus enabling data-driven decision-making and perfect visualization of project efficiency. Altogether, by customizing essential metrics, Teams can have balanced stats on their project outcomes, productivity, analyze the works, identify resource-related problems, and execute appropriate helpful measures at the earliest.

Besides, each employee in an organization can track their work results using MyAnalytics. MyAnalytics is a cloud-based productivity application tool in Office 365. This application provides teams with a summarized overview of their processes over a specific time duration. It shows a range of essential metrics, including time spent collaborating via tools/ channels, overall workload, employee active time, and workforces’ wellbeing. Apart from demonstrating statistics, MyAnalytics also provides recommendations on how to enhance each of the metrics to gain desired results and work patterns.

Enhanced document management

Project management involves document management. With Office 365, businesses can not only influence SharePoint-powered document storage but also deploy automated document workflows. Microsoft SharePoint offers various types of logical workflows for modernizing processes such as document reviewing, authorizing, and approval. Apart from that, Office 365 users can influence the Microsoft Power Automate abilities to launch document workflows that use various Microsoft applications.

Handling external clients requirements

If your project team collaborates with companies and groups outside your organization, you don’t need to adopt other solutions to collaborate with them to share information. The external exchanging abilities of SharePoint allow workforces to upload content and communicate with clients based on a flexible scheme of agreements. In the context of Microsoft Teams, project members can collaborate with external users by allowing guest access.

Concluding thoughts

After looking through the numerous benefits of Office 365, it becomes clear that its practical richness is one of its strongest benefits. Office 365 acts as a seamless project management and collaboration platform and is also an effective platform for company-to-employee communication. By partnering with the right Office 365 service providers, businesses can fulfill compliance and security requirements along with observing the employees’ actions with the application through practical built-in cyber protection and agreement features.