Managing student accommodation in 2025 is more tech-driven and efficient than ever. Whether you’re running a university residence, a private student housing complex, or a co-living setup, the right property management software can save time, reduce admin work, and enhance the experience for both staff and students.
Here’s a roundup of the top student accommodation management software dominating the scene in 2025.
1. StarRez
Best for: Universities and purpose-built student accommodation (PBSA)
Why it stands out:
StarRez continues to be a global leader in student housing solutions. It offers powerful tools for room assignments, self-service portals, event planning, and billing – all in one place. Its cloud-based platform integrates well with student information systems and offers robust reporting.
Key Features:
- Roommate matching and allocation
- Contract generation and e-signatures
- Maintenance tracking
- Resident engagement tools
- Powerful analytics and dashboards
2. RentAAA
Best for: Private student housing providers and off-campus accommodation
Why it stands out:
RentAAA brings automation and simplicity to student property management. It’s especially useful for managing multiple locations and handling large volumes of rental agreements quickly. With real-time agreement tracking and seamless tenant onboarding, RentAAA is ideal for landlords and managers catering to student tenants.
Key Features:
- Custom lease generation
- E-signatures and real-time status tracking
- Automated reminders and renewals
- Integration with major CRMs and payment platforms
- Designed specifically for Australian rental laws
3. ResMan Student Living
Best for: Operators needing scalable solutions
Why it stands out:
Built on the ResMan platform, ResMan Student Living offers specialized features for student housing, such as per-bed leasing and roommate matching. It provides a seamless experience for leasing, maintenance, and communication.
Key Features:
- Per-bed and by-the-unit lease flexibility
- Automated move-in/out workflows
- Online applications and renewals
- Resident communication tools
- Maintenance and vendor management
4. Buildium
Best for: Property managers with mixed portfolios, including student rentals
Why it stands out:
While not student-specific, Buildium is a flexible and powerful property management platform. Its strengths lie in tenant screening, rent collection, and maintenance requests – all accessible via mobile.
Key Features:
- Online rent collection
- Leasing and document management
- Resident and vendor portals
- Financial reporting
- Easy integration with accounting tools
5. Entrata Student
Best for: Large-scale student housing providers
Why it stands out:
Entrata Student caters to the complexities of student housing with tailored tools like bulk leasing, renewal offers, and individual billing. It’s a complete ecosystem for managing everything from marketing to resident retention.
Key Features:
- Roommate matching and unit transfers
- Per-lease billing
- Bulk renewals and mass communication
- Mobile app for residents and staff
- Deep analytics and lease tracking
What to Look for in Student Accommodation Software
When choosing a platform, consider:
- Automation: Does it streamline time-consuming tasks like lease renewals and rent collection?
- Scalability: Can it grow with your business or institution?
- Student-focused features: Roommate matching, per-bed leasing, and self-service portals are must-haves.
- Compliance: Ensure it adheres to local rental laws and data privacy regulations.
- User Experience: Look for platforms that are intuitive for both students and staff.
Final Thoughts
With the right software, managing student accommodation in 2025 doesn’t have to be complicated. Whether you're running a large university housing system or a few student apartments, these tools can help you stay organised, compliant, and competitive.
Looking to modernise your student rental agreements? RentAAA is designed to make it easy. Try it out and see how much time you save.