The 10 Best Task Management Tips for a More Productive You

Introduction

The reality is that most of us are not getting the most out of our days. Even if you’re not in a position where there are specific deadlines to meet, you can still benefit from better management of your time and efforts. With more time, it’s easier to get more done with less stress and worry about missed deadlines or whether you’re on track with what needs to be done. Here are 10 tips for improving your productivity:

Section: Track Your Time

If you don’t know how long it takes you to get through a task and how much time is wasted in typical daily life activities like weathering traffic or commuting, then it’s hard to make informed decisions about how much time might be available for doing something else instead—or at least making sure that whatever else is being done doesn’t take too long so as not to compromise other things down the line!

Section: Prioritize Your Tasks

There will always be things that need doing no matter what stage of life we’re at, but if we don’t prioritize them appropriately then we’ll end up with too many tasks on our plate without knowing where each one fits into the bigger picture—which means that even though there are several important things left undone just because they didn’t get enough attention early on when they started out small and independent projects in our personal lives, later down the road those unfulfilled goals may seem less important than what has already been accomplished with less effort along the way. So while some tasks require urgent attention right away or must happen within short notice due diligence should still be made before turning any given task into something established as completed “done.”

Section: Use Different Tools For Different Tasks/Jobs

When planning out your week-by-week workloads during busy times like finals week at school or during vacations when there isn’t much

Start every week with a plan.

Start every week with a plan.
Planning helps you to focus on the most important things, prioritize, be more productive and efficient, and ultimately be more effective at work.

Create a daily task list.

Create a daily task list.
Prioritize your tasks.
Keep your task list in one place and use it as a guide for what needs to be done that day or week, so you don’t forget anything important. Use a program like projects or Any. Do, or even just write down the items on paper and then cross off each completed item as soon as it’s done (iPad users will appreciate this feature).

Keep your to-do list in one place.

To-do lists are a great way to keep track of your daily tasks. But if you’re already using one, it can be easy to lose sight of what’s on your list and why.

To solve this problem, try keeping your to-do list in an external location where you don’t have access to it all day long—and that doesn’t mean just one place! Here are some options:

A task management app (like Wunderlist or Trello) – These apps allow users to create lists and share them with other people so everyone knows when something needs doing. If this is the most convenient option for you, then go ahead and use it; but if not…try one of these other options instead!
A notebook – This method requires minimal effort but still allows people like us who are busy professionals but also need some accountability sometimes during the weekdays when our schedules get crazy packed.”

Set priorities.

Prioritizing tasks is one of the most important aspects of task management. The first step in prioritizing your list of tasks is to determine what’s most important to you and your business, as well as the needs of others who may be affected by your work. Then, order your priorities according to what needs to be done first, second, and so on. If there’s a time crunch for an important project but you also have other projects going on in parallel (such as planning events), then it might make more sense for those other projects get bumped back until after this deadline has passed.

If there are multiple deadlines coming up within an hour window (for example: “The meeting starts at 3pm; deliver product X by 4pm!”), then try finding ways around them rather than trying to complete each one all at once (and risk forgetting something).

Delegate, delegate and delegate some more!

If you’ve ever been in a meeting or an appointment with someone who just can’t seem to get it together, then you know how frustrating it is to be on the receiving end of their disorganized mess. The same goes for any task that needs done—whether it’s cleaning up after yourself or getting your kids dressed (or whatever).Let someone else handle these matters if they are more qualified to do so than you are. Your time would be better spent elsewhere if only they’d do what needed doing instead of waiting around for your help every time something comes up.

Delegating tasks allows us all more freedom in our lives because we no longer have any reason not to do them ourselves. It also gives us an opportunity to focus on other parts of our lives by giving ourselves permission not only not feel guilty about delegating but also allowing others their own sense of autonomy over theirs too!

Delay the satisfaction of completion.

Delay the satisfaction of completion.

The first thing you need to do when you’re working on a task is complete it, but this doesn’t mean that you should rush headlong into completing tasks as soon as possible. Instead, take your time and enjoy the process of working toward one goal by breaking down smaller goals into smaller steps and setting deadlines for each step in advance. That way, when it comes time to cross off each milestone, there will be no surprise because you’ve already planned out where things are going next—and since those milestones have been set with some time in between them (even if only days), there won’t be any disappointment when they get crossed off too quickly after being crossed off earlier.

We recommend delaying gratification whenever possible so that we can savor our accomplishments instead of just feeling good about ourselves once something gets finished!

Don’t get too attached to your plans.

It’s easy to get caught up in the planning process, but don’t forget that it’s a process. You can only control so much at once and there will be many things you don’t want to plan for or think about until later. It’s also important not to get too attached to your plans because they change all the time; if you want something different, try asking for help!

If you’re not sure how something works or how it should work in relation to other parts of your life, ask questions until someone else knows better than you do (and then learn from them).

Plan in time for interruptions.

The best way to avoid interruptions is to plan in time for them. When you are working on a project, it is important to leave yourself some time for interruptions. But what does “in time” mean?

According to the Mayo Clinic, this means scheduling your tasks so that they happen at times when you don’t think about them or when other things are going on around you (like family members or other responsibilities). Asking yourself, “What task do I need to be done next?” could be all it takes. And then writing down the answer; maybe even making a note in your phone calendar app so it’s easy for everyone else who needs access too! If something comes up unexpectedly later on today though—either because someone else texted me about their car breaking down right now or because my boss asked me how many hours I worked yesterday and wants an update before lunchtime tomorrow—then don’t worry about those distractions interfering with what matters most: getting work done!

Finish what you start.

This may seem like an obvious tip, but it’s one that can’t be emphasized enough. If you’ve started something and then lost momentum, don’t let yourself get stuck in the weeds keep going! Finish the project on time or ahead of schedule to ensure that your team is able to move on with their day-to-day responsibilities. When you’re done with a task or project, make sure it’s worth keeping around—you’ll feel better about yourself if you know what exactly was completed and how well everything worked out for everyone involved.

Unplug.

This advice is straightforward, but it has a significant impact on productivity. Turn off notifications, disable push notifications on your phone and computer apps that send buzzes or beeps when they are open (like Facebook). If you’re not using it at the moment, turn off your TV or tablet as well especially if you’re watching something visually stimulating like sports or movies!

Turning off all of these devices for even just 15 minutes will allow them to recharge so they’re ready when you need them next time around.

Use these principles to make the most of your time, at work and in life!

Focus on what is important.
Don’t get bogged down by the small stuff.
Don’t be afraid to delegate tasks that aren’t worth your time or energy—or even worse, let others take over areas where you can be more effective and efficient on your own terms (for example: if I’m working on a project with my team members but they’re not asking for any input or guidance related to their part of the process). * Be willing to change plans as necessary while maintaining an overall goal in mind.* Ask for help when needed.* Say no when it’s right for YOU (and not just because someone else needs something).

Conclusion

In conclusion, these ten task management tips will help you become more productive. By better understanding how you work best, you can create a system that works for you. This system will help you to better prioritize your tasks, stay organized, and eliminate distractions.