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NEW QUESTION 44
Project Scenario
Calendar Project (Note: The companies and people within the scenario are fictional.)
There has been a reduction in fie number of orders at the MNO Manufacturing Company due in part to the increased marketing activities of its competitors. To help counter this, the company has decided to create a promotional calendar for next year for all its current and prospective customers. The end product of this project will be a prepared calendar pack, ready for printing. The design of the calendar will be similar to one sent out previously, and must reflect the company image as described in the existing corporate branding standards. Another project is currently producing a new company logo when is to be printed on each page of the promotional calendar. The prepared calendar pack will consist of:
Design for each month – correctly showing at public holidays and new company logo Selected photographs- 12 professionally-produced photographs, showing different
— members of staff
—
–
Selected paper and selected envelope – for printing and mailing the calendar Chosen label design – a competition to design a label will be held as part of this project List of customers – names and addresses of customers to whom the calendar will be sent.
–
The project is currently in initiation and will have two further stages:
Stage 2 will include tie activities to: Create the customer fast using information from the Accounts and Marketing departments
—-
Confirm compliance with the Data Protection Legislation Create a design for each month – this will be done by the internal creative team Select and appoint a professional photographer Gather photograph design ideas from previous project and agree photographic session schedule
—
Prepare a production cost forecast Select paper and envelope.
Stage 3 will include the activities to:
—
Produce and select tie professionally-taken photographs Hold the label design competition and choose the label design Assemble the prepared calendar pack.
A production cost forecast, based on the options and costs for the paper, envelope, printing and marketing of the calendar is to be produced in stage 2. However, the actual production and distribution of the calendars is not within the scope of the project. The product cost forecast will be reviewed by the Project Board to determine whether tie project should continue.
It is now 05 October and the prepared calendar pack must be delivered to the print company by 30 November, to enable printing and distribution of the calendar in time for Christmas. The cost of the activities to develop the specialist products and the cost of the project management activities are estimated to be (GBP)20,000. There is a project time tolerance of +1 week /-2 weeks and a project cost tolerance of +(GBP)6,000 / -(GBP)6,000. A change budget of (GBP)500 has been allocated but there is no risk budget.
Whilst identifying the mailing costs for the calendars the Project Manager was surprised to find the costs could vary considerably depending on the size of the package and the delivery service used. For the purpose of this project, the Project Manager has selected an appropriate service but feels that a corporate standard for postage would have reduced the time and effort invested. It could reduce the company’s overheads by up to (GBP)20k per year. How should the Project Manager record this observation within the project?
- A. Make an entry in the Lessons Log for future consideration by corporate management.
- B. Produce a project mandate, outlining the potential savings to be achieved by the introduction of a corporate standard.
- C. Make a note of the observation in the Daily Log to be transferred to a Benefits Review Plan at the end of the project.
- D. Record the observation in an Exception Report to the Project Board.
Answer: A
NEW QUESTION 45
In order for ABC Company to achieve the expected sales of the health and safety training course, the senior
user will need to ensure that all staff understand the objectives and target audience for the course. In addition,
these sales will need to be added to each individual’s sales targets. These activities have been included in the
benefits management approach.
Is this appropriate, and why?
- A. No, because the expected sales increase should be recorded in the business case.
- B. No, because actions to deliver the outputs should be recorded in the stage plan.
- C. Yes, because how the benefits will be measured needs to be documented.
- D. Yes, because the actions required to achieve the outcomes need to be documented.
Answer: C
NEW QUESTION 46
Scenario:
Techniques, processes and procedures
1. Any threat that may result in a loss of MFH data must be escalated immediately.
Joint agreements
2.Work is to start at the beginning of week 2 (Stage 4).
3.The project will take two years to complete, at an estimated cost of (GBP)2.5m. Tolerances
4.None.
Constraints
5.MFH staff must not be involved in any heavy lifting during the removal of existing IT equipment.
6.Installation work must take place during MFH normal working hours.
7.+(GBP)10,000 / -(GBP)25,000.
Reporting arrangements
8.Highlight Report every Monday by 10.00 am.
9.The report must contain a summary of all products worked on during the previous week.
10.
Project Manager must be notified of any issues immediately by telephone.
Problem handling and escalation
11. Impact analysis of all issues must be completed within 24 hours.
Extracts or references
12. The Stage Plan for stage 4 is available from Project Support.
Approval method
13. Project Assurance will review the completed Work Package and confirm completion
Which 2 statements apply to either the Extracts or references or Approval method sections?
- A. Add ‘The Project Manager is to be advised of completion of the Work Package by email’.
- B. Delete entry 12 because this should be the Team Plan not the Stage Plan.
- C. Project Manager.
- D. A suitable entry for Extracts or references would be ‘Product Descriptions are available from Project Support’.
- E. Move entry 13 to Reporting arrangements because this describes how completion will be advised to the
- F. Delete entry 13 because this is NOT a Project Assurance responsibility.
Answer: B,D
NEW QUESTION 47
Using the Project Scenario and the Extract from Stage Plan for stage 3 provided as additional intonation for this question in the Scenario Booklet, answer the following 5 questions.
The Stage Plan for stage 3 has been produced.
The Engineering Manager insists that there are to be no interruptions to operations whilst photographs are being taken of the engineering staff performing their everyday duties and operating machinery. Two weeks ago the professional photographer produced the photo session schedule based on the operational staff schedule. The operational staff schedule is produced weekly and maintained by the Engineering Manager.
None of the £500 change budget has been used to date and this is available for the stage.
Which 2 statements apply to the Budgets section?
- A. Amend entry 15 because it should also include the cost of management activities.
- B. Delete entry 17 because the risk budget should be shown in the Risk Management Strategy.
- C. Delete entry 16 because timescales should NOT be shown under the heading of budgets.
- D. Add ‘Cost tolerance – +£6k 1-£6k
- E. Add ‘Change budget – £500’.
Answer: A,E
Explanation:
Explanation/Reference:
Question Set 2
NEW QUESTION 48
……
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