How to Import PST to Office 365

Have you already switched to Office 365 (cloud-based office applications)? But you have crucial emails and other data in your classic Outlook. This data may be critical to your organization, but how can you get it onto Office 365 without losing any data? 

Don’t worry, by just importing your MS Outlook PST file into Office 365, you can easily access them. In this article, we will go through the process of how to import PST to Office 365 without any effort. 

Is PST unknown to you? 

If the term PST is totally unknown to you, then without going into more details, let me first describe PST. Basically, the classical MS Outlook application saves all of its data in a special formatted file in the device’s specific directory. This special file format is known as PST. 

So, what do you understand? It means all your emails and attachments associated with that Outlook email are saved in the PST format on your device. However, copying that PST file and saving it in any safe location is a great and effective way to keep a backup. 

Why is the PST to Office 365 migration needed? 

With the newer technology, everybody is getting updated. So, if you don’t do that, you will get out of the race. Generally, Office 365 is widely used as a cloud-based office application program. It includes Microsoft Word, Excel, PowerPoint, Outlook, and all other office applications. 

On the other hand, the classical MS Outlook saves all its data to a local directory  The PST to Office 365 migration is needed for a few reasons. 

First, the PST contains a lot of data that is no hardly needed or relevant for everyday’s work. For example, if you have been using Outlook for work, you may have a lot of emails, contacts, and calendar entries from your work life. If you switch to Office 365, you will no longer need to keep all of this information in your PST. 

Second, the PST is not compatible with Office 365. If you try to open a PST file in Office 365, it will give you an error message. Finally, the PST may be difficult to access if you need to access it from a different computer or device. If you switch to Office 365, all of your data will be stored in the cloud, so you can access it from any computer or device. 

Do you know how to export PST from Outlook? 

If you don’t know how to export an Outlook data file (.PST), we’ve included some instructions. Correctly following it, you can easily do that. 

• Navigate to the “Control Panel” > Mail.
• 

• Simply tap the Show Profile button in the Mail Setup dialog box.
• Tap the drop-down arrow next to the “Always use this profile option” in the Mail dialogue box. Choose Outlook and then click Apply > OK.
• 

• Now, open Microsoft Outlook on your computer. Navigate to the File tab > Open & Export > Import/Export on the taskbar.
• Select the Export to a file option in the Import and Export Wizard. Click Next to proceed with the process.
• Select the Outlook Data File (.pst) option in the Export to a File dialog. Then click Next.
• 

• Choose either the entire PST file or a specific mailbox folder in the Export Outlook Data File dialog. To proceed, click Next.
• Tap on the Browse button to specify where you want to save this new PST file. To save this file, give it a name and click OK.
• Finally, choose whether you want to avoid duplicate items or not. Finally, press the Finish button. 

A simple method for importing PST files into Office 365 

In Office 365’s Outlook application, you can directly import PST files. But basic technical skills are required to do it perfectly. If you are looking to import your PST files into your Office 365 account, you can use the following steps: 

1. Log into your Office 365 account and open Outlook as well.
2. Click the File tab.
3. Click Import and Export.
4. Select the Import option.
5. 

1. Select the file you want to import.
2. Select the destination folder.
3. Click Next.
4. Click Finish.

The most secure way to import PST files into Office 365

There are a few safe ways to import your PST files into Office 365. The first way is to use an external PST migration tool. This will allow you to export your PST files into a format that Office 365 can read. The second way is to use the Office 365 Import tool. This tool will allow you to upload your PST files directly to your Office 365 account.

If your budget is almost zero, then directly importing the PST files into Office 365 is the most reliable way. But it needs technical expertise as well. However, if you are looking for a safe PST migration tool, I would recommend the Regain PST to Office 365 Migration software.

Conclusion

If your organization has started using Office 365 but some of the crucial emails remain in the classical Outlook application, you can easily import its data file (.PST) into Office 365. Otherwise, you can use any PST to Office 365 migrator tool. These two are the most reliable methods for Outlook (application) to Office 365 (cloud) migration.