Everything You Need for a Successful Office Relocation
Office relocation can happen because of many reasons like better location, rapid growth, or market accessibility, whatsoever can be the reason but the process is not so easy. However, it has been considered the most daunting and time-consuming thing. Disruption of clients and employees should be the last thing on your list. Even under the most ideal circumstances, moving into a new space can be stressful, although the perks of a move often outweigh the drawbacks.
Small businesses and fresh startups can get benefit from the professionalism and legitimacy that an office space offers. At last, deciding to move from your current space to a new one is a hard decision that makes sure more work on your end. Although, planning will only make the undesirable parts of the process easier and more comfortable. So, before you take a bold step of office relocation here are a few things which keep in your notice.
-
Data Safety
One of the scariest thoughts while relocating the office is losing the data. Office removalists have to be very cautious dealing with the technology so that the security of the data should not be breached. Keep a check on the IT infrastructure, from cables to wiring everything should be handled technically. Don’t forget to have a backup of all your data, so you should not have insecurity of data safety.
-
Bring the Employees Together
With the involvement of the employees, the office relocation task can get a little relaxed. Appoint a team and assign a task individually which they have to handle along with the office removalists during the relocation. Make them supervise the equipment and office furniture packing properly and set timelines to finish the task on given time.
-
Create a Budget
Your relocation budget may vary on the equipment, furniture, size of the office, and moving insurance you have. Create a tight budget and wind up your office relocation project plans weeks before the moving date.
-
Communication is a key
Regular communication is the vital key to success in moving. Informing your employees about the move can be very distressful regarding the reaction you will receive from them. It is mandatory to tell the employees about the change of relocation so that they can process the upcoming changes and help in tackling their fears. Don’t forget about your clients also, you have to announce to the stakeholders, vendors, and press through email or letters.
-
Plan Your New Office Space
At the time of your office relocation, you need to plan a layout of what how your new workplace will look like. At this point, you need to begin to set up the new look of the office. How many employees do you require, how much is the need for equipment, the new addition of furniture and equipment to fill up the space? Last but not the least, you need to coordinate with professional office removalists in Adelaide regarding the placement of things and keeping the workspace vibrant and attractive.
While choosing your budget, compose it with the preferences of current figures and costs related to the new location. Costs can vary either lower or higher depending on the purpose of the move, at last, these expenditures should be defendable from a financial point of view.
-
Before the Move
It’s time to go into the final details. According to a thumb rule of office removalists, one should get rid of the items which are no longer wanted. Purge your old items, disposing of old files can help in creating a lot of fresh space. Make an order of updated utilities, office supplies, and equipment for a brand-new start in a new place.
-
Roles to do Before the Move
Prioritize the departments which are essential for business operations and get them working first. Based on the business, these services could be sales, manufacturing, or customer services. The purpose of getting business operations to a working level as quickly as possible is to reduce downtime.
-
Take a Final Step
Make it easy and comfortable for visitors and employees to navigate their new office by adding up a wayfinding kiosk in your lobby. With the help of digital displays, employees can easily check which rooms are available and where they are located. It is kind of prominent for the employees to get acquainted with the new space, so they can later make the best out of the new facilities.