Know the importance of Electronic Document Manager
The importance of the electronic document manager (EDM) is currently shown in several ways. By the way, do you know what GED systems are? These are tools that are increasingly indispensable for companies to manage a large volume of information and files digitally.
EDM service such as Managed Document Solutions allow you to generate, store, share, control, retrieve and, best of all, protect documents. This makes users able to access any document quickly and securely, keeping corporate information protected.
Thus, the relevance of having an electronic management of documents in engineering projects is highlighted . That’s because when everything is securely documented and stored, there is no risk of loss or damage, and files can be accessed whenever needed.
Learn more about the importance of electronic document manager
Electronic document management is seen as a fast, safe and efficient option for companies to successfully achieve their results. This is because the GED makes the business stand out from the competition, showing much more professionalism and business organization.
The importance of the electronic document manager is presented in the face of the guarantee that the information produced will be very well, as the name says, managed. With GED, any type of company file can be tracked more easily .
In addition, it is also possible to make documents confidential, making them open only by previously determined people. And also, provide more efficiency in the company’s document routines , as it better controls the stages, from production to final destination.
Electronic Document Management: What Exactly Does the GED Do
The real importance of the electronic document manager is to convert files to digital format . After that, documents are managed through software. The structuring of this information is done intelligently, which ensures easy and quick access.
Good, but you must be wondering what happens to physical documents. The answer is: it depends. There are companies that need to keep physical documents , either for security reasons or for legal reasons.
In this case, it is possible to combine the GED and physical storage, which is document management in a broader way. If this is not necessary, the papers can be eliminated and become a thing of the past.
Discover the benefits of GED
Sometimes the amount of data produced monthly or even daily by a company is immeasurable. The importance of the electronic document manager is that this tool offers several benefits to institutions, such as improved productivity and quality in decision-making processes.
See other important advantages of the GED:
- information security and confidentiality;
- greater control, traceability and access to data;
- time optimization of activities and processes;
- reduction of operating costs;
- identification and disposal of obsolete and unnecessary documents;
- economy of physical spaces destined to the archiving;
- better management of financial resources;
- improvement of business management as a whole;
- allow the company to grow in a safe and planned manner.
