Best Way to Backup Office 365 Webmail Emails

ByAkash Singh

Office 365, a cloud-based productivity suite, is hugely popular and used by many businesses worldwide for email, content creation, collaboration, and communication.

The email content is saved in Exchange Online mailboxes, while file content is stored on OneDrive, SharePoint, and Teams.

Office 365 provides exceptional flexibility to any technology failures at Microsoft data centers.

You might think that you don’t need to back up your O365 email or file content.

This post will discuss how cloud data can be lost and compromised, the protections Office 365 offers out of the box, and the additional benefits of the 3rd-party Office 365 Email Backup Tool that Aryson provides.

This blog and the software guide will help you decide the need of Office 365 Backup.

Why Should Back Up O365 Data

Data loss is mainly due to your manual actions. 70% of data loss is caused by the accidental deletion of files or emails.

Data loss can happen in several ways:

Accidental Deletion

Users may accidentally delete files, emails, or folders. As people move between devices and work from different locations, this is becoming more common. 

Hackers

Viruses and malware are a big problem for many organizations. But ransomware has recently emerged as a serious problem. A hacker can encrypt files and hold them hostage for ransom. All of these can lead to your data being lost or corrupted.

Malicious Deletion

Unhappy employees may decide to delete some contacts, emails, or files. They may also delete all of their OneDrive for Business accounts or mailboxes. The damage to their accounts that have admin access will be more severe if they have it. You may not realize that the deletion occurred until you need the data.

Software issues

Software issues are the other causes of data loss. A lot of software might overwrite data, or the expiry date of a license may prevent certain data from being created.

Data Backup and Security Offered by Office 365

Office 365 has some capabilities to retrieve deleted data. It only keeps deleted files and emails for a short time. It can be set for emails to a maximum of 30 days and files in SharePoint or OneDrive to a maximum of 180 days.

The deleted data cannot be recovered beyond the retention limits. It doesn’t protect against corruption or encryption of data or malicious permanent deletion.

Office 365 licenses are more expensive including Archiving and Legal Hold. These features are intended to comply with legal and compliance requirements. These licenses are not intended to be simple backup and restore solutions. For example, restoring an email with Legal Hold is complex and takes a lot of time.

Now, ask yourself if you truly require Office 365 backup data. If you answered yes, use the Office 365 Email Backup Tool.

Professional Way to Backup Office 365 Emails

Companies don’t want to put their data at risk and don’t have the resources or time to do so manually. A professional third-party solution is required to ensure a flawless Office 365 backup. Office 365 Backup Emails & Restore Software is the best Export Office 365 mailbox file to PST file program. Office 365 Backup Solutions features a simple interface and many useful functions. Because it is fast, accurate, and simple to use, it’s an ideal backup option. It can do so much:

  1. Save Office 365 Mailboxes as PST or Other File Formats.
  2. Restore Mailboxes to OST and PST files in Office 365.
  3. Simple solutions to save offline Office 365 data on your local system.
  4. Backup of mailboxes and public folders as well as archive folders for Office 365 Admin Accounts and their users.
  5. Import OST/PST mailboxes to Office 365 mailboxes or public folders.
  6. Migration of Office 365 mailboxes to Gmail, Yahoo! Hotmail, OperaMail. AOL, Thunderbird, and IMAP.
  7. You can backup Office 365 mailboxes using Date Filter options

Final Thoughts

You should back up your Office 365 Mailbox to a PST file for a variety of reasons. It is necessary to increase the Office 365 Mailbox mailbox’s size or protect the data from unwanted hackers. There are both manual and professional tools to choose from. The Manual Method has a number of drawbacks. Office 365 Email Backup Tool is a professional Outlook 365 Email Backup solution that makes Office 365 backups easy and reliable.