Top tips on choosing the right AV equipment hire company
For events, whether private or corporate, hiring an AV (audiovisual) company is one of the most important decisions you can make. However, doing so is far from an easy task, particularly given the wide number of companies you have to choose from. You need to select the company that best meets your specific needs to ensure your event is a success. Read on for some handy tips and information that can help in choosing the best AV equipment hire company for you.
Depth of experience
When choosing a company, consider how long they have been in the industry as well as the size of their client base. Ideally, opt for a company with at least 2–3 years of experience and a substantial number of satisfied customers. You should also review how many employees they have in the team and how experienced these employees are.
Testimonials
To make your event a successful one, you should ask about their previous experience. You can gain key information about the company from testimonials. Ask the company for references and connect with past clients to see what their experience of working with the company was.
Assistance during the event
It is extremely important that the rental company you choose offers on-site assistance during your event. This will help in managing any issues or changes that occur during the course of the event so that your plans are not compromised.
The mindset of the team
The AV company you choose should be friendly and work in sync with your event planner. They should communicate well, not just with the event planners, but also with your financial sponsors, featured speakers, and venue representatives. It is important that all of these people work as a cohesive team, execute plans well while also paying attention to the minor details to make sure that your event is a success.
Security system on-site
Your AV rental company should have secure ways of tracking AV devices that are rented for the event. This includes tablets and devices for recording and tracking the responses of the audience. In addition, you should be able to provide network security as guests will expect to be able to reliably and securely connect to the venue’s wireless signal.
Comprehensive support
Whether the event you are running is large or small, you will likely have a lot of questions for your AV equipment hire company. As such, you need to be confident that your chosen company offers the highest levels of customer support. Check how quickly they respond to calls and emails and what kind of attitude their customer representatives have when dealing with your inquiries.
You should be able to answer at least some of these questions by reviewing the rental company’s website for reviews and other information about their previous successful events.
If you are looking for an AV equipment hire company, the above-mentioned tips will hopefully help you to make the right decision.
