How to Build a Perfect Employee Schedule: Tips and Tricks
Scheduling demands and needs have changed rapidly after the pandemic. During the pandemic, employees and employers have learned to do their jobs and grow their skills remotely. Therefore, according to the latest data, 51% of enterprise employees would prefer complete flexibility in their schedules. Remote working is the go-to demand for most employees. Hence, the need for employee monitoring software has also increased.
But with the changing demands and trends in employee scheduling, the challenges for employers have increased. The traditional scheduling systems aren’t working anymore. That is why this article will be discussing a few tips and tricks to create the perfect employee schedule for your team.
5 Tips and Tricks to Create the Perfect Team Schedule
- Develop ground rules for scheduling
In any team, it is necessary to maintain fairness, so developing a few ground rules is considered best practice. A set of ground rules can also help your employees to accept your decisions regarding scheduling. And if you can incorporate their inputs within the ground rules, they will also be satisfied with the outcome or the schedules.
- Prioritize your best employees
Prioritizing your best employees definitely doesn’t mean that you should favour them or encourage a culture of favouritism. Rather, the goal here is to develop a schedule around their availability or most productive time. For example, schedule your most productive employees during the busiest hour of your business. Whereas, you can schedule the employees with the best people skills during slow hours to help develop a relationship with the clients or customers.
- Track employee log-in and log-off times
Employee monitoring software is the best tool to track the clock-in and clock-out times of employees’ log hours. This will help you track employee overtime more efficiently and give you a better picture of their productivity. This is also an effective tool to assess the productivity of your employees and decide which ones are best for your team.
- Plan as early as possible
If you’re planning to schedule an employee for double shifts or if you need them to work on a public holiday, it is best to let them know as early as possible. This is not only considerate but also ensures they are able to plan ahead for the same. It can also help you to avoid any scheduling mishaps; for example, if they are unable to work on that shift, you’ll have plenty of time to find a replacement.
- Assess your scheduling needs ahead of time
Certain businesses are seasonal, so their scheduling needs are subject to significant change depending on market trends and demands. You can use resource management software to make data-driven decisions regarding resource and employee scheduling. This type of software can make adequate estimations based on previous data.
In Summation
In addition to the tips shared above, the first and foremost rule to developing the perfect employee schedule is to be considerate of their time. Compassion and consideration for their time and availability will help you to improve your employee retention significantly.
Use employee monitoring software to streamline the employee scheduling process today!