Tips for Monitoring Student Attendance with Online Classroom Software

The attendance management process is one of the most important aspects of the institute. All the colleges have to conduct student attendance whether online or offline. Higher attendance of students is also known to improve students’ learning outcomes over the years.

The process of attendance is conducted using an attendance management system in various institutes. To improve the experience and make the process easier, the following tips can be followed by the faculty.

Use Biometric System-

The online attendance management system can make use of biometrics to mark students’ presence in the institute. The biometric attendance system makes use of students’ biometrics such as retinas, fingerprints, or others to record attendance. The system ensures that all the students enter the classroom only after marking their attendance on the biometric sensor device.

The sensor marks attendance with high accuracy and efficiency. The ERP solution eliminates the risk of student proxies or any such issues of malpractice. The system is highly secure and easy to use. The data is stored in an attendance management system. The entire process is automated and all activities are streamlined. It also reduces faculty workload and saves a lot of lecture time.

Automated SMS/Email Notifications-

Enable automatic SMS and email notifications on the attendance management system for the students and parents. The notifications will inform the parents whenever their child is absent from the classroom. Further, the parents can check records of students’ attendance on the ERP solutions. This enables them to be involved in students’ educational activities as well as be informed about their absenteeism in the institute.

The system allows the students and parents to plan their vacations and leaves. Further, the students cannot bunk classes or take leaves without informing their parents as the college will notify them about their absence. It increases students’ attendance in the classroom as they cannot miss college without genuine reasons. This also benefits in improving student outcomes due to increased attendance in the institute.

Conduct Attendance before every Lecture-

In the traditional methods of conducting attendance, the teachers had to mark the attendance of every student by calling out their names in the classroom. They used pen and paper to mark the attendance and kept the data in the form of documents for months and years. This system consumed a large part of lecture time in every class and required heavy effort from the teachers in the institute. Also, it gave a chance to students to practice proxies or other malpractices to avoid being on the defaulter’s list.

But the use of an attendance management system automates the entire process of attendance management. The system generates reports online by itself and records the data years. The institutes must conduct attendance before the lectures to mark every student’s presence so that no student is missed.

Integrate with Other Systems-

The attendance management system should be integrated with other devices or software to ensure the smooth workflow of all operations in the system. The software works in such a way that there is no need for any type of human interruption in the system. It can help the institute to reduce the cost of operations, reduce faculty workload, and smoothen the operations in the best ways possible.

The attendance management system can be integrated with a biometric device or RFID system to mark automatic attendance in the system. Further, integration with a student information system or learning management system enables the keeping of track of all the student data in one place. Further, the system can be used with admission management software to track students’ previous attendance before promoting them to the next year.

Enable Cloud Storage-

Using a cloud platform for the ERP solution helps the institutes to secure the data collected from various sources such as attendance, student management, and others. The cloud system enables a safe backup option for the data. It also enables the institutes to improve the operation of data management. It creates a centralized storage option that enables all departments to access data with ease.

It reduces the chances of data redundancy or gaps. The data is easy to search and retrieve in the ERP solution. Cloud storage keeps the attendance data safe for several years in the attendance management system.

Conclusion-

The attendance management system is robust software that enhances the process of attendance management in any institute. The process can be made easier with the given tips. The system also generates attendance reports regularly for the teachers to analyze the data. The system is highly secure and easy to use.