How Can IVR be Used to Take Sales Orders?

There have been technological advancements in recent years, and new technologies are always being invented. Interactive Voice Response (IVR) is a cutting-edge tool that allows call recipients to more easily navigate and respond to your prompts by providing them with a series of menu choices. Thanks to IVR, you can better cater your calls to the specific types of customers who make them.

IVR stands for Interactive Voice Response.

The IVR service can aid companies in determining the nature of client complaints. IVR can help your call center run more efficiently, retain customers, and reduce support calls.

IVR is a software solution that gives businesses command over incoming phone calls. The idea behind interactive voice response systems is to give clients access to automated voice recognition services. A menu of options, not unlike that of a smartphone app, is shown to the individual who answers the phone. Users can access an automated set of instructions or a company representative via the menu. With the help of IVR calling systems, companies may give their clients efficient and individual attention. A key feature of any modern call center is its interactive voice response system. Because of the high volume of calls that call centers receive and process daily, supervisors must be aware of which calls go to an automated system and which are answered by a real person. Instead of leaving a message on voicemail, an IVR calling system can direct callers to certain extensions, such as dialing 1 for the receptionist or 2 for an emergency.

Here are 7 IVR Use Cases to Consider if You’re New to it.

1. Market Research Consumer Preferences, Buying Patterns, and Unmet Needs

Phone polls might reveal your target market’s preferences. Phone surveys reveal customers’ thoughts about your industry, goods, and even themselves. Market research illuminates your current, future, and growth prospects.

This study is versatile with an IVR phone survey since questions may be changed, and results can be viewed and assessed immediately. IVR market research is cheaper than hiring surveyors and buying expensive equipment.

2. IVR Phone Surveys to Improve Customer Service

Phone polls help contact center personnel evaluate caller service. Do your customers want to do surveys? Yes! Not just sad. According to the Office 24by7 Buyer Experience Report, 66% of buyers are interested in post-call surveys regardless of their experience, whereas 14% only complete them after a bad one.

Support staff may develop inbound and outbound interactive voice response (IVR) surveys (surveys that call you). After speaking with a support professional, callers may be sent to a quick inbound survey to provide feedback. This phone survey lets organizations gain immediate and relevant feedback from customers. An outbound IVR service may automatically call a client later to ask them questions if you can’t immediately gauge their happiness with your service.

3. Phone Lead Quality Before Sending to Sales

Inbound IVRs help track phone leads. Interactive voice response will ask callers your campaign-qualifying questions. Using a qualifying model like the BANT (budget, authority, need, timetable) framework, you may ask leads whether they’re ready to buy. Another way is to ask your sales managers what questions they use to qualify prospects, then ask callers the same questions.

The IVR service may partition incoming calls by department, product, or geography if you have many offices, franchisees, or agents in a region. “Enter your zip code” for location routing or “press 1 for sales” to reroute service calls from the sales contact center are enough. The IVR automatically connects high-scoring leads to salespeople. You can even switch IVRs if it’s better for your marketing. Online qualifying questions work similarly. The IVR calling system works better since it connects sales leads to actual people.

4. Automated reordering calls may increase sales by requesting additional merchandise from current clients directly.

An outbound IVR survey might save you money if you offer recurring items or services. To fulfill an order, ask your customer what they want to repurchase, how much, when, and other data. Automated reordering may be used for restocking inventories or reordering medicine.

5. Inbound and outbound IVRs are ideal for beta testing new products.

Interactive voice responses may be used for beta testing. Survey questions might be open-ended, yes/no, or multiple-choice. It’s flexible, so you may change the survey forms for product testing.

IVR beta surveys let you gather, analyze, and act on customer feedback. Consumers may immediately access IVR survey results. Your employees may address customer issues and implement data-driven enhancements.

6. Automatically Answer Calls with an IVR Virtual Receptionist

Create an IVR auto-attendant to answer calls, route them, and provide account balances and operation hours. IVR auto-attendants save money on receptionist costs while providing 24/7 customer service.

7. Phone-in Advertising Leads

Marketers utilize IVR service in calls to action and other ways. Instead of emails or file download advertising, clients may call a dedicated number to interact with your IVR. Take our simple survey to win an iPad, or use our window examination to check whether you need to replace those old, drafty panes. If the consumer wants, the IVR may transfer the call to a sales representative at the end. You keep their contact information and IVR responses for future advertising.

Wrapping It Up

Choosing the right IVR service provider can bring a world of difference for your business. It is time for you to amp it up with Office24by7. Contact us on +91 7097171717 for more details.